Let’s get this out of the way: if the first thing you look at is the price tag on moving company software, you’re asking the wrong question.
Because the real cost isn’t the software. It’s what happens when you don’t have a system to run your business.
❌ Missed leads
❌ Double-booked crews
❌ A schedule that falls apart when your best guy calls in sick...
This post isn’t a pricing sheet. It’s a reality check on what different software investments look like—and what kind of ROI you can expect.
The $0 software: Paper, spreadsheets, and sweat
Cost: “free” (but it’ll cost you everything)
Starter moving companies often rely on free tools—Google Sheets, sticky notes, their memory—and spend nights quoting jobs after putting in 12 hours on the truck.
But here’s the math they’re not doing:
- A missed lead? That’s $1,200 gone.
- An underquoted job? Kiss 25% of your margin goodbye.
- Paper processes? 10+ hours/week wasted on admin.
🤔 Takeaway: You don’t pay with dollars—you pay with missed revenue and sleepless nights.
The budget stack: DIY software pile
Cost: $50-$200/month (plus your sanity)
You cobble together:
- A CRM
- Scheduling app
- Payroll software
- Invoicing tool
- Messaging system
It works… until it doesn’t. These tools don’t talk to each other. You’re still the glue holding it all together. And if you stop for one day, so does your business.
Common complaints:
❌ “I’m still double entering everything.”
❌ “Nobody on my team knows where anything is.”
❌ “We’re missing reviews, payments, and calls.”
The game changer: Moving company software
Cost: $4K-$10K/year for growing companies
This is the investment movers make when they're serious about growth. Because running a business on one platform means tighter ops, fewer leaks, and more profit.
Most moving software platforms include:
- Sales
- Estimates
- Dispatch
- Storage
- Payments
- Reporting
SmartMoving gives you even more:
- AI sales assistant
- Profit tracking
- Email marketing
- Review management
💰The payoff? More bookings. Smoother jobs. Zero micromanaging. And you finally get a vacation.
"SmartMoving changed the game for Eco Movers by getting everything in one place and automating our entire process."
- Grant Korzetz, Eco Movers
Software pricing: How much should you spend?
| Business stage | Typical software budget | What you’re solving for |
|---|---|---|
| Starter (1-2 trucks) | <$4k/year | Stop dropping leads, quoting manually |
| Grower (3-6 trucks) | $4k-$10k/year | Build a real system that scales |
| Operator (6-10 trucks) | $10k-$15k/year | Run departments without chaos |
| Regional (10-20 trucks) | $15k-$25k/year | Multi-location visibility, compliance |
| Enterprise (20+ trucks) | $25k+/year | Centralized data, full automation |
🤯 Before you get sticker shock: This isn’t about “spending more.” It’s about spending smarter. The right system pays for itself within months. If it doesn't? Time to switch.
What should you really ask?
Instead of “How much does it cost?” ask:
- What's the cost of a missed lead?
- How much does an underbid job set you back?
- What if you didn't have to hire another office manager?
Because the movers who scale from 3 to 30 trucks aren’t using free tools. They’re using platforms that put money back in their pocket—week after week.
“When we signed with SmartMoving, we were doing $1.5m in revenue. Last year, we did $6m. We literally quadrupled our revenue. That wouldn’t have been possible without SmartMoving."
-Wade Swikle, 2 College Brothers
Good software pays you back (plus profit)
SmartMoving isn’t just “software.” It’s a profit system for movers who want to scale without working 80 hours a week. We work with companies from 3 to 100+ trucks, helping them:
✅ Boost profit by 2-4X
✅ Get paid 75% faster
✅ Save 40+ hours a week on admin
✅ Know which jobs actually make money
Whether you're ready to grow from the truck to the office or from one branch to ten, we’ll help you get there without burning out.
