How to Choose the Best Moving Software: 2025 Edition

Stop the chaos. Start scaling with software built for movers like you.

Getting a moving company off the ground is a big deal. But the next part—growing it into a solid, sustainable business—is herculean.

You deserve major kudos for stepping up to the task.

Most leaders start out managing the daily hustle with spreadsheets, calendars, and basic lead forms. Then you hit a wall—leads slip, jobs overlap, and your profits disappear.

Even with office staff, good lead flow, and full trucks, you're postponing vacations and working more hours than ever.

This is where the right moving software changes everything.

Moving companies that don't use moving software are 25% more likely to miss their revenue goals (2025 State of Moving Survey).

Having a core system to run all your processes gives you control. Control of sales, pricing, dispatch, crews, storage, accounting... and let’s not forget the reason you're in business to begin with—PROFIT.

With everything in one system, your team runs like a machine. Fewer mistakes. More profit.

Gotta run? Save the buyer's guide and come back to it anytime👇.

🚨Full transparency!

At SmartMoving, we put a lot of love and about 20,000 hours into our moving software. We realize that makes us biased. But we see you: hustling to make it in one of the toughest industries out there.

If we can help movers like you make more money, get home for dinner, and stop working seven days a week, then we’ve done our job.

That means obsessing over how to save you dollars and hours. Making moving software as easy to use as Apple products. And battle-testing everything with literally thousands of moving customers across the US and Canada.

After over 3,000 demos and 8 years of feedback, do we have the best moving software? You be the judge 😉.

⭐⭐⭐⭐⭐

"BEST OF THE BEST Moving Software"

10 out of 10. The SmartMoving guys really know what they're doing. They are beyond helpful. - Cari C.

Grab our printable moving software buyer's checklist to make sure you're not missing important features. There's a bonus scorecard on the back to rate your top contenders.

From “streamlined” to “cloud-based,” it's all nonsense when you’re hauling a sectional up three flights of stairs. Let’s cut right to the features that matter: the ones that help you make more money while working less.

1. Profitability management
2. Pricing engine
3. Sales automation
4. Dispatch and crew management
5. Reporting and insights
6. Storage management
7. Branch management
8. Marketing automation
9. Reputation management
10. Integrations

1. Profitability management

If you’re not profiting, then you're running a charity, not a business. Your moving software’s job is to make sure you make money. If it can’t do that, all the pretty quotes and "happy move day!” texts are nothing but fluff.  

👀 Look for: Profit done for you. Any moving software will have sales numbers you can pull out and drop into a P&L. The real magic happens when expresses auto-fill, profit is calculated for you, and you know (before it’s too late) if you’re missing your profit goals.  

With SmartMoving, profit is auto calculated for every job. You see it before the truck rolls out, not two weeks later in QuickBooks. 

🚫 Avoid: Software that claims to boost profit by boosting sales. Far too often, moving companies lose money on high-revenue jobs—without even realizing it.  

2. Pricing engine

Your pricing engine is the secret sauce behind your moving estimates. It’s like having time-tested formulas in Excel—but better. A good pricing engine gives you consistent, profitable pricing without spreadsheets, guesswork, or 30 years of experience.  

Moving companies that use SmartMoving respond to leads 112% faster than companies that don’t (2025 State of Moving Survey). 

👀 Look for: A pricing engine that doesn't balk when you try to put in a state or distance tariff. What good is consistent pricing if you can’t use it on every move? Your pricing engine should also prevent underbidding, not just speed up the quote. Bonus points if it knows your true costs per crew, per hour, per truck—and when to raise rates. 

🚫 Avoid: Settings you can’t adjust yourself. Things change, sometimes daily, and you can’t wait around for support tickets or development help.  

3. Sales automation

If you’ve ever lost a job because you forgot to follow up, you need sales automation. Moving software should do that for you, catching every call, following up on every lead, and helping turn inquiries into confirmed jobs—even while your team is out at lunch. 

Most moving companies lose 30-40% of potential revenue from leads that fall through the cracks.  

👀 Look for: Sales automation you can set up yourself. Even if all you need right now is simple automation, like new lead notifications or upcoming move reminders, give yourself room to grow. Don’t be afraid to roll your sleeves up and build a workflow to auto-assign leads or trigger follow ups. Your sales team (and your bank account) will thank you.  

🚫 Avoid: Anything that looks too data science-y. You should be able to build advanced automation, without an advanced degree. 

4. Dispatch and crew management

Does your day feel like one fire after another? Overbooking because of blind spots in your calendar, shooting off panic texts when jobs run over, and making desperate, last-minute calls to find an extra guy for tomorrow’s 8AM move... No wonder.  

Moving companies that use SmartMoving save 20 hours a week on dispatch and routing. 

👀 Look for: A dispatch system that sends real-time updates when jobs change, so there are zero surprises. Make sure it comes with an app to confirm crew assignments, so your schedule runs like a Swiss watch, not a fire drill. Bonus points if the dispatch calendar is drag and drop, so managing resources is as easy as crushing candy.  

🚫 Avoid: Calendars that get messy when you have a lot of jobs booked. As days fill up and space runs out, do important details go missing? 

5. Reporting and insights

The biggest difference between a $250k side hustle and an 8-figure empire? The numbers, and we’re not just talking topline. When you get your hands on the numbers that matter to the bottom line, you go from gambling your future to securing your legacy. 

Moving companies with strong reporting systems identify 15-20% in profit improvement opportunities. 

👀 Look for: Done-for-you dashboards for keeping tabs on your most important numbers: Booked Revenue, Crew Ratings, Sales Performance, Marketing ROI—those are table stakes. For deeper reporting, look for moving software with BI powers, letting you slice, dice, and visualize until every key decision you need to make is lit up like a neon sign. 

🚫 Avoid: "Reports” that are really just raw data you have to export and ship overseas. VAs are great, but when it comes to business intel, no one should be more dangerous than you. 

6. Storage management

Compared to services that bring in a good chunk of revenue, like packing and junk, storage can easily burn more money than it makes. Good storage management means knowing your occupancy, so you can fill it, and getting paid on time, so you can start turning a profit.  

Moving companies that use SmartMoving typically recover 5-10% in previously unbilled storage fees and save 8-10 hours a week on storage management.  

👀 Look for: A made-for-moving solution. Your warehouse isn’t like Amazon’s. What matters in your warehouse is that vaults are tracked, accounts are billed automatically, and customers can manage their storage details without pestering your sales team.  

🚫 Avoid: Storage management that costs extra. Because... why pay more when you don’t have to? 

7. Branch management

New locations aren't separate businesses, but most software forces you to run them like they are. Rebuilding your playbook from the ground up with new tabs, new dashboards, new accounts... Good branch management means scaling your wins, not starting over.  

👀 Look for: Locations you can view from one account, like toggling between Netflix profiles. Also look for permissions that give you full visibility while branch managers see only their locations. Make sure you can set up unique pricing, documents, and branding at each location, then share resources, like your call center or crew, between them.  

🚫 Avoid: Anything that limits you. You should be able to share everything from pricing to salespeople, while having unmuddied reporting for each branch. 

8. Marketing automation

Great marketing doesn’t stop at Google ads and Facebook posts. Add re-engagement, referral, and upsell campaigns to the mix, and it’s like pouring jet fuel on your sales engine. Even better, run these campaigns from your moving software, and you can almost see the virtual first bump between marketing and sales.  

👀 Look for: Marketing automation you can do yourself (if you want to). Love your agency? Cool. No matter who’s running it, the upside of having marketing connected to your moving software is that all your data's in one place. So, when you're scratching your skull over which campaigns drive revenue—not just clicks, the answer will be much easier to get. 

🚫 Avoid: Sales automation with a “marketing” label slapped on it. That leads to spammy sequences that don’t nurture or convert. 

9. Reputation management

Your reputation should be your most profitable lead source. Its returns don’t disappear when the ad budget does. Instead of feeding it with dollars—it thrives when given your attention. Ignore it, and you risk losing over 1,000 leads a month in a major market.  

Moving companies with a system for managing their reviews and reputation see a 30% increase in lead flow.  

👀 Look for: Tools that fit into your day-to-day, instead of distracting you from it. High-ranking, Google-worthy reputations require TLC, so you have to work smart. Send review requests automatically after every job. Add 5-star bonuses automatically to your crew’s payroll. And use AI to write responses, so you don’t boil over trying to come up with 20 polite ways to say "sorry.” 

🚫 Avoid: Honestly? Only 22% of movers use reputation management software. Doing something (anything 😉) to manage your reputation is better than nothing.

10. Integrations

Every disconnected system in your business is a blind spot—or worse, a money leak. Integrations close those gaps, syncing other tools with your moving software so you stop re-entering inventory, fixing payroll mistakes, and tracking payments manually. 

Integrations save at least a day’s worth of work per employee per month (RealSynch). For a moving company with 5 people on staff, that’s a cost savings of $800. 

👀 Look for: The more integrations the better. If your moving software doesn’t have a pre-built integration with one of your tools, ask about APIs. APIs make anything possible, like routing calls from RingCentral or getting Slack alerts when jobs make <50% profit. 

🚫 Avoid: Vendors that promise your integration is coming soon. You don’t need to wait 6 months for development when you can use APIs to connect your tools right away.  

There are several strong contenders in the moving software space. Here’s how the top four stack up based on Capterra customer ratings as of 2025.

Source: Capterra

SmartMoving

Best for moving companies with 3+ trucks ready to grow profitably. Built for established companies who’ve outgrown spreadsheets and duct-taped systems. SmartMoving is the only platform designed to double profit margins by connecting your sales, ops, crews, and accounting—without the chaos.

Chariot

Best for new or smaller teams. A promising up-and-comer for single-location movers. Still maturing as a product—some users note missing features.

Supermove

Best for companies who want a custom build and can wait for it. Offers flexibility, but customers report long onboarding timelines and incomplete functionality.

MoveitPro

Best for price-sensitive buyers—but check the details. Well-known and widely adopted, but customer reviews mention glitches and surprise fees.

Most moving companies are stuck at 7% margins.

That’s barely survival. SmartMoving is built to fix that.

Our profitability platform turns your daily operations—from sales and dispatch to storage and payments—into a well-oiled machine that drives profit, not chaos.

Thousands of movers are already using it to double their bottom line and get their lives back. 97% would recommend us to other movers.

Ready to turn chaos into control—and control into profit?

Book a live product tour... because you deserve to make it big, without killing yourself.